Predominately accounts based with admin, email, telephone and PA duties. Liaising with clients, suppliers and staff. Assisting the MD and providing overall day to day admin cover. In the absence of the office manager.
Sales Ledger - Raising invoices in accordance with project schedules. Invoice posting and receipt allocation.
Purchase Ledger - Invoice matching to purchase orders/delivery notes or email confirmations. Invoice posting/statement reconciliation. Supplier payments and allocation
Bank Accounts - Management/Reconciliation. Transaction analysis and allocation
Cashflow - Forecasting and Monitoring. Planning accordingly and ensuring bank facilities not exceeded
CIS Returns and Statements Monthly - Ensuring subcontractors are registered for CIS and verifying accordingly. Checking invoices tally with Site Manager timesheets and/or agreed price work. Collating/Informing relevant information for submission by Accountants
Vat Returns – Quarterly. Reviewing Xero-produced Vat Return for any posting/category errors. Amending if required prior to authorising submission by Accountants
Payroll - Monthly Data preparation/checking payroll reports. Checking staff timesheets and advising Accountants of any necessary pay adjustments. Payroll processing review. Staff payments
Contractors Insurance Renewal November 2021. Liaising with Broker to ensure that the correct level of cover is negotiated and obtained. This will involve running and/or calculating the updated figures required; collating any relevant information in conjunction with the MD
Record keeping. Staff Holiday/Sickness/Absence Records. Subcontractor Attendance Records where appropriate
It will be essential to have experience in the below:
Experience within construction due to doing CIS returns and duties specific to Construction
Xero Accounting Software or similar
Microsoft Office - specifically Excel and Word
Good written and verbal communication skills
Sufficient payroll knowledge to enable payroll report checking
£10 - £12 per hour depending on experience, average of 25 hours over 5 days.
Please not you will be working in a small team environment at times and you will be on your own so will need to be comfortable with this
For more information pleased call Abi on 01392 314052 or click to apply!