Filter Jobs

Job Details

Are you a highly experienced senior administrator or office manager?
Are you looking for a office management role?
Do you live within a commutable distance of Bath with your own transport?


I have a office manager role with a forward thinking construction business close to Bath.  You will support the SMT with basic PA duties including diary management, travel arrangements, email correspondence and compiling reports. In addition you will oversee 2 capable administrators along with the organisation of the office and other related duties, as detailed below.

Summary of the role:

• To provide and control administrative support to all business departments ensuring high standards are maintained
• Manage the day to day running of the office and reception, line management of the Office Administrators
• Ensure efficient running of the office and building

• Provide support as required, coordinating and preparing papers, reports and presentations for the Directors.
• Planning, organising and supporting internal meetings and events. Scheduling appointments and organising diary entries. Making travel and hotel arrangements
• Oversee the implementation and maintenance of relevant procedures and processes/administrative systems.
• Taking notes at meetings, preparing the minutes and subsequently distributing to all participants from Director and management meetings.
• Liaising with other members of staff and external parties such as clients etc. Maintaining e-filing and paper systems - Responsible for the Health and Safety of the office - Organise the waste and recycling for the office
• Provide line management to the Office Administrators to ensure the team is adequately resourced, positively manage their performance including appraisals, development and training.
• Ensure that the Office Administrator’s responsibilities are completed and maintained.
• Responsible for managing the teams absence and annual leave as well as other employee relations as required.
• Manage Suppliers (utilities, stationery etc) and liaise with facility management vendors, including cleaning, catering and security services
• Control of the building – negotiate utility contracts, cleaning contracts, alarms and security, fire safety, PAT testing etc.
• Manage the reception, through the office administrators, to ensure all callers and visitors are dealt with in a timely and courteous manner

• Excellent communication skills with high level communication with all levels of employees
• High organisational skills and people management skills
• Ability to multitask and prioritise, sometimes conflicting instructions
• Ability to work under pressure and adhere to deadlines. Ability to manage own workload.
• Exceptional timekeeping and organisational skills.
• Self-motivated - Friendly, flexible and willing to help.
• Competent user of Microsoft office packages
• Excellent time management skills - Excellent attention to detail
• Proactive approach to problem-solving - A desire to show initiative
• Discretion and tact -Proficient in MS Office programmes including PowerPoint, Word and Excel.